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Streamlining room scheduling and managing library events using LibCal.

This article explains how one academic library met greater demand than ever before by streamlining the room reservation process for both patrons and staff and implementing an events calendar and other tools to make library happenings more visible. Like many academic libraries, the College of Charles...

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Published in:Journal of Web Librarianship Vol. 17; no. 4; pp. 75 - 95
Main Author: Scronce, Gretchen
Format: case study forms pictorial tables/charts Journal Article
Published: Taylor & Francis Ltd Dec2023
Online Access:View this record in EBSCOhost
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        19322909
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      jtl: Journal of Web Librarianship
      issn: 19322909
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      dt: Dec2023
      vid: 17
      iid: 4
      pid: 377
      pub: Taylor & Francis Ltd
      place: Philadelphia, Pennsylvania
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        10.1080/19322909.2023.2263648
        174236607
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        atl: Streamlining room scheduling and managing library events using LibCal.
      aug:
        au: Scronce, Gretchen
        affil: College Libraries, College of Charleston, Charleston, South Carolina, USA
      sug:
        subj:
          Libraries, Academic Administration
          Library Services
          Appointment and Scheduling Information Systems
          Integrated Library Systems
          Systems Implementation
          Software Design
          South Carolina
          Library Support Staff
          Librarians
          Students, College
          Personnel Management
          Faculty
          Staff Development
          Professional Development
          Meetings
          World Wide Web
          Change Management
          Learning Environment
          Seminars and Workshops
      ab: This article explains how one academic library met greater demand than ever before by streamlining the room reservation process for both patrons and staff and implementing an events calendar and other tools to make library happenings more visible. Like many academic libraries, the College of Charleston's main library, Addlestone Library, contains a mix of spaces used by students, faculty, and staff from across campus, and library faculty and staff. The library had used LibCal, the popular library room booking software from Springshare, to efficiently manage study rooms and other patron-forward library spaces since 2013. Spaces reserved primarily by library staffers were booked using legacy Outlook calendars, a system that had become increasingly difficult to manage. By thoughtfully reorganizing the library's LibCal Spaces module, the library incorporated all reservable library spaces into a single platform and streamlined the room booking process for all users. The project reduced staff time spent managing room bookings and setups, made it easier for staff to find information about what is going on in the library, and facilitated the relaunch of an events calendar on the library website.
      pubtype: Academic Journal
      doctype:
        case study
        forms
        pictorial
        tables/charts
        Journal Article
      ougenre: Article
    language: English
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